Minutes of March 6 Trustee's Meeting

CHAZY PUBLIC LIBRARY TRUSTEES‘ MEETING
March 6, 2008
PRESENT: Tina Trombly, George Brendler, Emily Castine, Debby Powers, Pat Neverett, Francie Fairchild, Director
Tina called the meeting to order. Minutes of the January 9 meeting were approved, following a minor correction, and accepted upon motion made by George, seconded by Debby; all in favor.

Minutes of the January 30 special meeting confirming matching funds for a grant from the Gates Foundation were approved, following minor corrections, and accepted upon motion made by George, seconded by Pat, all in favor. A copy of the resolution will be attached to these minutes and made a part thereof. Motion for approval also included acceptance of the resolution and all were in favor.
Treasurer’s report – Debby stated she rolled over the $30,000.00 CD for 3.something for six months. The interest rate was less than before. A motion to accept the reports for January and February as presented was made by Emily, seconded by George; all in favor.
Director’s report – Francie reported that Gateway has a new computer at a cost of about $1400.00. It is fully loaded and needs no software. This is something to think about. She is also going to the Sagamore with Betsy Brooks for a seminar on building plans for library advocacy. Julie Weaver also told her there is a seminar on library construction or renovation funds to be held in Glens Falls. George stated he may be interested in attending same.
Old business – Trustees reviewed the Questionnaire for Chazy Public Library Users. There was one minor correction and it was suggested that library users have the option of signing the questionnaire and also that they return them either directly to the library director or insert them in the book drop box at the library. There being no further discussion, Emily made the motion to approve and accept the questionnaire, seconded by George, all in favor. George will contact Joe Forcier and see if perhaps these questionnaires can be sent out along with the telephone bills of Chazy Westport Communications.
The new lights have been installed in the Childrens’ room and they are beautiful!!! Tina will contact Paul and get the ballasts for the lighting in the main room.
Desk – Tina will call Roger re increasing drawer space in the library desk. George suggest we also have a file in a cabinet just for Trustees’ business. There is a cabinet in the back room and he will clean out a drawer for that purpose.
Audit – Table matter until after tax season.
Gates Grant proposal – Francie stated the first part of the proposal has been submitted.
New business – Bylaws committee report – Trustees reviewed the same. George stated the matters in italics were new changes. "Article X" needs to be inserted. Following discussion and minor corrections, Emily made the motion we accept the Bylaws as presented, Debby seconded; all in favor.
Annual report – After review by all, George made the motion we accept the report as presented, seconded by Emily; all in favor. George also suggested we make reference to it on the library website; all agreed.
Budget and trustee’s petition. Francie stated that Pat is up for re-election this year. Budget should be submitted to the school board by April 1st. Payment for automation of about $500.00 should be added in the budget. Debby will get her figures together and we will have a budget meeting on Saturday, March 15, at 8:30 a.m.

There being no new business to come before the board, Emily moved that the meeting be adjourned, Debby seconded; all in favor.
Respectfully submitted,
Patricia B. Neverett
Secretary

New Lights for The Children's Room

Thanks to the generosity of the Friends of the Library, we have bright new energy efficient lights for the Children's room and the main building. Much thanks to Jim Trombly for his kind assistance in installing it all!

Annual Report for 2007

The Director's Annual Report to the Board of Trustees and the public has been submitted to the NYSEd Department. A copy of the report is available in the Library for examination.

Minutes of 1-30-08 Trustees' Meeting

CHAZY PUBLIC LIBRARY TRUSTEES’ MEETING
January 30, 2008
PRESENT: Tina Trombly, George Brendler, Pat Neverett, Francie Fairchild
EXCUSED: Debby Powers, Emily Castine
Tina called the meeting to order for the purpose of having the trustees pass a resolution confirming matching funds a grant from the Gates Foundation. Following discussion, it was decided to use the Plattsburgh Public Library resolution. For our library, the matching funds amount would be $650.00. George made the motion we submit the necessary documents for the grant, seconded by Tina; all in favor. Tina will draft the letter of commitment and forward the same to Betsy Brooks.
Meeting adjourned at 5:25 p.m.
Respectfully submitted,
Patricia B. Neverett Secretary

Minutes of 1-9-08 Trustees' Meeting

CHAZY PUBLIC LIBRARY TRUSTEES’ MEETING January 9, 2008, 5 PM

Call To Order: Meeting was called to order at 5 PM. Trustees present were: George Brendler, Em Castine, Debby Powers, and Tina Trombly. Excused: Pat Neverett

Secretary’s Minutes:

Motion to approve: Castine/Brendler PASSED

Treasurer’s Report: The October, November and December 2007 financial reports were sent to all of us in advance.

Motion to approve: Brendler/Castine PASSED

Director’s Report: The trustees accepted this report after noting specific items on the list.

Trustees:

Agreed that flat screens be ordered for the Gates Grant computers. Francie mentioned the possibility of Wi-Fi capability. Tina will write a letter assuring CEF that we have the funds to match the Gates grant.

Were encouraged by CEF to join a new group on Facebook.com that will enable trustees to share ideas.

Approved paying $35.00 to the Internet Corporation Listing Service for our website’s domain name.

Decided to invite Matthew Smith to our next meeting, Feb. 27th, 2008, at 5 PM, to discuss our website and our need to update our information in a timely manner.

Heard Francie’s report on the workshop focusing on the “What’s the Big Idea?” program which incorporates science and math concepts into Story Times. Ken Burger will be invited to use these resources in his wonderful story hours.

Learned that Francie had overheating problems with the new vacuum cleaner, she will return it to Lowe’s for a replacement.

Approved changing the library’s winter hours from 12 noon -7 PM. Tina will advise area papers of this change. Also, our sign must be changed.

Motion to approve: Castine/Brendler PASSED

Worked on resolution to adopt Records Retention and Disposal schedule. Trustees voted to continue with Francie Fairchild as the Records Retention Officer.

Motion to approve: Brendler/Powers PASSED

Old Business:

Evaluation and Planning Document: Decided to look at the evaluation document that Jesse Feiler presented at his workshop as a useful tool before drawing up final 5-year plan.

Patron Survey: Trustees made minor changes, and Debby will revise accordingly. Tina will ask Susan if the Town will be doing a hard copy of Town Talk.

Trustee Forum: George thought Feiler’s workshop was excellent and worthwhile.

Holiday Fund Drive: Proceeds are down about 50% from last year’s campaign.

New Business:

Lights: Trustees will peruse estimate and light fixture photo from Champlain Electric.

Circulation Desk: No action on it. Francie will get Roger Bodine’s ideas.

Meetings: Emily recently attended a Northern Adirondack Library Association meeting.

Audit: George will ask Carolyn Tetreault to do a gratis annual audit of our books and suggested that Tina and Debby meet with her for this.

Motion to approve: Brendler/Castine PASSED

Adjournment: Motion to adjourn: Brendler

Next Meeting: Wednesday, February 27, 2008, at 5 PM.

Respectfully submitted by Emily F. Castine, secretary pro tem

Committe at work

The policy committee is currently busy updating the Library Bylaws and Policies to better meet the needs of the Library and the evolving needs of the public.
After the Board adopts the revisions they will be posted on this website.

February 1st, An Ice Storm Reminder!

Ten years ago this was the scene front of the Chazy Public Library.

This year's ice storm was mild in comparison.