Minutes of March 6 Trustee's Meeting

CHAZY PUBLIC LIBRARY TRUSTEES‘ MEETING
March 6, 2008
PRESENT: Tina Trombly, George Brendler, Emily Castine, Debby Powers, Pat Neverett, Francie Fairchild, Director
Tina called the meeting to order. Minutes of the January 9 meeting were approved, following a minor correction, and accepted upon motion made by George, seconded by Debby; all in favor.

Minutes of the January 30 special meeting confirming matching funds for a grant from the Gates Foundation were approved, following minor corrections, and accepted upon motion made by George, seconded by Pat, all in favor. A copy of the resolution will be attached to these minutes and made a part thereof. Motion for approval also included acceptance of the resolution and all were in favor.
Treasurer’s report – Debby stated she rolled over the $30,000.00 CD for 3.something for six months. The interest rate was less than before. A motion to accept the reports for January and February as presented was made by Emily, seconded by George; all in favor.
Director’s report – Francie reported that Gateway has a new computer at a cost of about $1400.00. It is fully loaded and needs no software. This is something to think about. She is also going to the Sagamore with Betsy Brooks for a seminar on building plans for library advocacy. Julie Weaver also told her there is a seminar on library construction or renovation funds to be held in Glens Falls. George stated he may be interested in attending same.
Old business – Trustees reviewed the Questionnaire for Chazy Public Library Users. There was one minor correction and it was suggested that library users have the option of signing the questionnaire and also that they return them either directly to the library director or insert them in the book drop box at the library. There being no further discussion, Emily made the motion to approve and accept the questionnaire, seconded by George, all in favor. George will contact Joe Forcier and see if perhaps these questionnaires can be sent out along with the telephone bills of Chazy Westport Communications.
The new lights have been installed in the Childrens’ room and they are beautiful!!! Tina will contact Paul and get the ballasts for the lighting in the main room.
Desk – Tina will call Roger re increasing drawer space in the library desk. George suggest we also have a file in a cabinet just for Trustees’ business. There is a cabinet in the back room and he will clean out a drawer for that purpose.
Audit – Table matter until after tax season.
Gates Grant proposal – Francie stated the first part of the proposal has been submitted.
New business – Bylaws committee report – Trustees reviewed the same. George stated the matters in italics were new changes. "Article X" needs to be inserted. Following discussion and minor corrections, Emily made the motion we accept the Bylaws as presented, Debby seconded; all in favor.
Annual report – After review by all, George made the motion we accept the report as presented, seconded by Emily; all in favor. George also suggested we make reference to it on the library website; all agreed.
Budget and trustee’s petition. Francie stated that Pat is up for re-election this year. Budget should be submitted to the school board by April 1st. Payment for automation of about $500.00 should be added in the budget. Debby will get her figures together and we will have a budget meeting on Saturday, March 15, at 8:30 a.m.

There being no new business to come before the board, Emily moved that the meeting be adjourned, Debby seconded; all in favor.
Respectfully submitted,
Patricia B. Neverett
Secretary