Minutes of Chazy Public Library Trustees’ Meeting
Chazy Town Hall
10/27/2010
ROLL CALL: The meeting was called to order at 5:02 p.m. by President Emily Castine. Present were Trustees George Brendler, Debby Powers, and Tina Trombly. Emily extended a special welcome to new Trustee Angela Swan. Also present were Caroline Harding, President of the Friends of the Chazy Library, Francie Fairchild, Library Director, and Tim Ryan from Dannemora Correctional Institute’s drafting department.
REVIEW OF MINUTES for 9/29/2010:
Motion by Tina, Second by Debby to review the minutes of the last meeting.
Motion by Debby to accept the minutes as corrected, second by Tina. Passed.
OATH OF OFFICE for new trustee, Angela Swan.
Angela will complete the term of Pat Neverett, who resigned in September
Official form will by notarized at the Town Hall tomorrow and returned to Emily.
Term expires May, 2013
TREASURER'S REPORTS:
Motion by George to accept September Report of Receipts and Disbursements. Second by Tina. Motion passed.
Motion by Angela to accept September Report for Renovation Fund. Second by George. Motion passed.
Motion by Tina to accept October Report for Renovation Fund. Second by George. Motion passed.
DIRECTOR'S REPORT:
Francie presented the story time schedule in addition to new borrower statistics.
Karen Pepper, school librarian, has offered to donate $100-$200 in books from her earnings at the Scholastic Book Fair coming up November 1-5. Karen also volunteered to help pack, move and shelve books when the library moves. Special thanks to Karen. Report filed with minutes.
SPECIAL REPORTS
Floor Plan update by Tim Ryan: Review of bath and kitchen layout, discussion of safe haven area and location of support beams. Decision to relocate bath doors and kitchenette and to reconfigure storage space.
Friends of the Library Meeting Report by Carolyn Harding, President
Open house to be held December 5. Carol Ladd is chairperson. Request that the Trustees staff the drink table.
Membership drive coming up.
The Friends group is preparing to make a second $5,000 donation after January 1.
Next Friends meeting February 26, luncheon at The Station Café.
CORRESPONDENCE
Periodicals: Emily received a renewal notice for Consumer Reports. Francie suggested we post our magazine titles on the library website. George agreed to make the change on the web. Angela suggested we renew magazines through the Jr. Class magazine drive when possible.
No other correspondence
UNFINISHED BUSINESS
Francie is working on a list of daily activities to be used as a guideline for substitute librarians.
Motion by Tina that we establish a “Sunshine Fund” from which to draw for flowers and gifts when appropriate. Each member would contribute $20 to start. Second by George. Motion passed.
NEW BUSINESS
Board’s Self-Evaluation Check List, V. F. in Policy Book: Trustees will complete and return by next meeting
Holiday Fund Drive: Motion by Angela to continue with the annual holiday fund drive. Tina seconded, motion passed. Angela will chair the event.
Director’s Performance Evaluation: Emily and Tina will complete this report by December 31.
Work Session at Clark Building: scheduled for October 31 at 1:00 to finalize location of circulation desk
10. PROJECT MANAGER’S REPORT
Fund-raising Team – Tina Trombly: No report.
Grants Team - Emily Castine
Library Construction Grant Update: We passed Level I scrutiny, awaiting Level II results
USDA Status: USDA loan will not be pursued.
Legal Aspects Team – Angela Swan
Potential buyer for the Hubbell building has come forward. Angela will contact them to let them know we are not currently in a position to enter into a sale contract.
On-site Construction Team – George Brendler
Much of the renovation work can be done in-house by George with the help of community volunteers. George submitted a list of work projects completed in October. List filed with minutes.
REVIEW OF CURRENT MINUTES
Angela read over the motions and seconds for this meeting. Will re-organize the minute book into years. Francie has binders we can use.
NEXT MEETING: November 17, 2010, at 5 PM, Town Hall
ADJOURNMENT: Motion by Angela
Respectfully submitted,
Angela Swan
Secretary
Springtime on the library grounds
Library gounds
