TRUSTEES’ MEETINGChazy Public Library
Wednesday, December 2, 2009, 5 PM, Town Hall
CALL TO ORDER:
The meeting was called to order by President George Brendler at 5:05 PM with all trustees, Emily Castine, Pat Neverett, Debby Powers, and Tina Trombly, present, along with Director Francie Fairchild and guest, James Bennett, library consultant.
SECRETARY’S MINUTES:
Minutes of October 28, 2009, were accepted as read. M (Neverett), S (Trombly), PASSED
TREASURER’S REPORT:
Two monthly financial reports, October 2009 and November 2009, were received as presented. M Trombly), S (Neverett) PASSED
Trustees agreed to take $10,000 from the forthcoming school tax levy of $19,100.00 and purchase a six-month CD with it. M (Neverett), S (Trombly). PASSED
DIRECTOR’S REPORT: None this month.
UNFINISHED BUSINESS:
President Brendler noted that local writer Thomas Middleton, who had a book signing at the Friends’ Annual Book Sale last summer, has been receiving merited recognition from the media.
Trustee Castine remarked that the Adrian Carr concert actually brought in $300.00. And, Adrian sold $200.00 of his CDs. He and the After Five Brass, led by Frank Langr, were sent notes of thanks.
C-E-F Online Grant Course
President Brendler commented that he was waiting to hear from the Director of C-E-F about the dates some of us could attend this online course on grant writing. He will notify us as soon as he knows.
GATES GRANT
Trustees discussed earmarking the remainder of the Gates computer funds, to be spent within four years, for new public computers.
CHRISTMAS BOOK DRIVE
Trustee Castine has sent out 75 requests and will complete 25 more this week. It is important to have two well-marked receptacles for donations at the Christmas Get-Together, as last year there was some mix-up with money for CPL or the Friends.
LIBRARY OPERATING BUDGET CLARIFICATIONS
The $52,208 indicated on this C-E-F report as our operating budget contains the value of our CDs. Actually, the monies beyond the tax levy in CDs are technically not part of our operating budget. The $ 37,700 on the report actually reflects two years of tax levies.
NEW BUSINESS
Trustees tabled the idea of jointly creating a liaison between the Board and the Friends of the Library group. M (Neverett), S (Powers) PASSED
President Brendler will contact Ken Burger, co-president of the Friends’ group, to invite him to our meetings.
EVALUATION OF DIRECTOR
This year the trustees will not do a director’s performance evaluation.
SURVEY RESULTS
We had a 10% return, and 88% was positive. Comments were quite positive and supportive. Trustees agreed to publicize the results of the survey via local media ASAP. M (Trombly), S (Powers) PASSED
RESOLUTION
Trustees unanimously agreed to accept the proposed resolution penned by Trustee Neverett to conditionally accept Dr. Clark’s office property. M (Powers), S (Trombly) PASSED
CHAIRPERSONS APPOINTED
The following Trustee chairpersons will oversee these committees dealing with the new library project:
Project Management: George Brendler and Emily Castine
Fund Raising: Tina Trombly and Pat Neverett
This committee will find chairs for both large and small fundraising endeavors.
Grant Writing: Emily Castine
FOUNDATION CREATED
On the advice of library consultant Jim Bennett, the trustees unanimously agreed to create a Chazy Public Library Foundation. M (Trombly) S (Castine) PASSED
This will enable donations to be come tax-deductible. We have to apply to the federal IRS for a 501(c)(3) status. for the Foundation. Accountant Pam Keable will be asked to help with this. Trustee Treasurer, Debby Powers, will oversee the Foundation.
LIBRARY CONSULTANT ADVICE
Consultant Bennett stressed that it is necessary for us to speak with the Town’s code enforcement officer, Bob West, on the zoning and planning component of this project.
NEXT MEETING:
Our next meeting will be on Wednesday, January 27, 2010, at 5 PM in the Town Hall. We asked President Brendler to invite Attorney Heather West to attend. We hope that the Executor will have the survey of the property completed before that January meeting.
ADJOURNMENT:
Our meeting was adjourned at 6:30 PM. M (Neverett)Respectfully submitted,Emily Flachbart CastineSecretary
Springtime on the library grounds
Library gounds
