MINUTES OF MAY TRUSTEES' MEETING

Chazy Public Library Trustees’ Meeting
5/27/09
Present: George Brendler, Pat Neverett, Emily Castine, Debby Powers, Tina Trombly and Director Francie Fairchild.
George called the meeting to order at 5:05 p.m. The minutes of the last meeting were reviewed. There were corrections to the minutes of 3/25/09. The corrections were noted and Tina will make changes once George sends them to her via e-mail. Once changes are received by George he will post on the web-site. Motion (Pat) to accept the minutes with corrections seconded and passed.
Treasurers’ Report: Debby reported the checking account balance for April 30, 2009 was $10,225.86. She provided a report for March and February which is included with the minutes. Debby stated she has received the funds ($1300.00) from the Friends as the matching grant for the Gates Sustainability Grant. She also gave us a statement from UBS with a breakdown of our current CD investments. Motion (Pat) to accept the report as presented, seconded and passed.
Committee Reports:
Peru Green Funding; Emily reported the Peru Library is very nice and the program was well done. She was given a packet of information to review. Any projects must go through CEF. Hiring practices and constructions grants were discussed.
CEF Trustees’ Forum; George and Emily attended (5/16/09). George typed up a summary which is included with the minutes. In brief he said that we should have a written contract with the director. Since we don’t have this we need to address this issue. Minutes of meetingS should be posted at least two weeks after meeting for public review. A calendar of yearly meeting should also be posted. George will work up a schedule for review at next meeting.
Friends’ Report; Emily reported that Francie has written a synopsis of the Quadricentennial marker event to be held on 7/18 at 12:30
Policy committee; George and Tina met to discuss the circulation policy. Some changes were suggested and George will give a copy to Emily to review. The changes will be reviewed by trustees at the next meeting.
Correspondence: We received two letters from the Dodds, one for Francie and one for the Trustees, thanking Francie and Trustees for the help in getting the sign project completed.
Director’s Report: Francie provided a summary of current events. We received the 2009 Stewart’s Shop grant of $300.00 for children’s books. Karen Pillsworth, storyteller, has been approved as a kick-off, 7/1/09 at 10:30, for the summer reading program. She asked how to advertize the story-teller event, suggested a sign be hung in window before event. Pat said she would ask KC (grand-daughter) if she could design a poster.
Unfinished Business:
Sweet Ferry Maker-dedication will be 7/18. Strawhatters will perform at 12:30.
Carr concert will be held this fall-date to be announced.
Wooden sign is being made by Ray Devins. He will hang it also. New hours will start as soon as sign goes up.
Laptop purchase will be aided by Betsy Brooks-tabled.
Printer purchase-tabled.
Disposal of old equipment-George asked Staub what procedure is used by the town. They put the equipment out to bid and if there is no interest then it is donated.
School collaboration with Summer Reading Program-Francie reported that Betty Little will sign certificates and these will be given to all who participate.
Horizons-George again stated the importance of having trustees trained on the system.
New Business: Organizational meeting-tax request of $19,100.00 passed and trustee Tina Trombly was voted in for a 5 year term. She was sworn in and Pat notarized the Oath of Office, which will be filed with the Town Clerk.
Pat presented the new slate of officers for 2009-2010,
George Brendler (president), Pat Neverett (VP), Emily Castine (secretary), Debby Powers (treasurer). Seconded and passed.
George asked if the VCRs and DVDs are utilized. Francie says they need weeding.
5 year plan-review checklist that George handed out so we can comment at our next meeting. We need to be thinking about the plan every year.
Next meeting set for 7/29/09 at 5:00. Minutes were reviewed and Motion (Tina) to adjourn at 6:27, passed.
Respectfully Submitted,
Tina Trombly
Secretary to the Trustees