October 29th, 2008 Trustee's Meeting Minutes

Chazy Public Library Trustees’ Meeting
10/29/08
Present: George Brendler, Pat Neverett, Emily Castine, Debby Powers, Francie Fairchild and Tina Trombly.
George called the meeting to order at 5:08 p.m. He asked that we review the minutes of last meeting. Emily had one correction which was recorded and will be sent out to group.
Pat made a motion to accept the minutes with correction, seconded and passed.
Director’s Report: Francie told us that she had received $500.00 from the Natural Heritage Trust for the Quadricentennial sign. They will send the other $500.00 when Francie sends out the invoice upon receipt of the sign. Francie also mentioned that she might need an updated Office 07 software. Debby will check into the matter. Dick West has been in and said he may start the re-pointing next week. Jim Trombly has purchased a light fixture for the bathroom. See attached report for all the meetings Francie has and will attend.
Treasurers’ Report: See attached report. Debby reported that Caroline has started reviewing her reports but no meeting has been set .Emily made a motion to accept the report, seconded and all in favor. Debby stated that George’s signature in now on file for the library checkbook.
Committee Reports: none.
George and Francie attended the Chateaugay Library Grand Opening. He sent pictures to all of the trustees via e-mail. They stated the folks in Chateauguay will be a wonderful resource for our future plans. Jim Bennette will also be a resource for interior design and has offered it to be pro-bono. The DVD that George reviewed was about promoting the library in the community. Francie is counting new patrons/month. Quad. Committee met on 10/20 and the next one will be in LaColle, Canada, on 11/17.
Correspondence: Sent thank you to Jamie Riley.
Old Business: Book sale proceeds-$775.00. New computer is up and running. Francie reported it is very popular. George talked about signage for library. Ray Devins put hours on door but there was some discussion and Pat will look into sign designs to be installed in the spring. Possible to have 2 signs made, one for summer hours and one for winter hours. Tina made a motion to have George order an international library sign from the town for $97.00 plus shipping. Town will help install. Seconded and all in favor. There is a deed in library so a discussion about perseveration of important documents ensued. Emily made a motion to accept a fireproof safe that Pat will donate, seconded, and passed. Tina will help Francie order some archival folders for these documents.
New Business: Website registration is coming up, $60.00. The library has some new data bases, Home/Auto/Small Engine repair. Time for Christmas Letters and Emily and Debby will work on these. Next meeting 1/14/09 at 5:00.
Trustees met in executive session.
Emily made a motion to adjourn at 6:50.
Respectfully Submitted,
Tina Trombly
Tina Trombly
Secretary to the Trustees.