Springtime on the library grounds
Library gounds
Wednesday, March 30, 2011
APRIL STORY TIME
"Little Pea! Little Pea!" by Amy Rosethal features a personified pea and his pea family. It is an inventive picture book. An art activity celebrating each child's family will also be presented by Kristen McAuliffe. For ages 3-8. Call 846-7676 for further information.
MINUTES OF THE FEBRUARY 23RD TRUSTEES MEETING
Minutes of Chazy Public Library Trustees’ Meeting Chazy Town Hall at 5 PM 2/23/2011 Roll Call The meeting was called to order at 5:05 p.m. by President Emily Castine. Present were Trustees George Brendler, Debby Powers and Angela Swan. Also present were Francie Fairchild, Library Director, Caroline Harding, president of the Friends of the Chazy Library, and Jim Bennett, professional advisor to the furnishings committee. Trustee Tina Trombly was an excused absence. Public Forum Bids were opened for advertised work, including sheet rocking, taping and painting the main floor of the Clark Building. Eleven companies responded to the newspaper call for bids. Once all bids were opened and noted, President Castine stated: “Having opened the bids and cited names and amounts, the Board will meet in committee to decide which bid best meets our criteria. Winning bids will be announced at a public meeting. Date and time will be posted at the library and the post office in addition to being listed on the library website.” Review of Minutes of Meeting on 01/26/2011: Motion by Debby to accept the minutes as corrected, second by George. Passed Review of Minutes of Special Meeting on 2/5/2011: Motion by Debby to accept the minutes as corrected. Second by George. Passed. Treasurer's Report – Debby Powers Motion by George to accept the January renovation fund report. Second by Angela. Passed. Director's Report - Francie Fairchild, Library Director See attached. Pat Neverett, after 40 years, will no longer be providing seasonal wreaths for the front door of the library. Many thanks to Pat for her generosity over the years. Special Reports: Friends of the Library – Carolyn Harding, President 1. Next meeting Saturday, February 26 at the Station Café. Meeting at 11:00, lunch at 12:00, tour of Clark building at 1:00. Please RSVP with your menu selection and $15. 2. Annual membership meeting coming up in May. Membership drive is underway. 3. Fundraising events exceeding expectations. 4. $5,000 CD should be coming due soon to give toward the new library as promised. 5. Original bylaws have vanished. Caroline is working on new ones. 6. Jim Bennett, furnishings committee advisor, offered to resell used utility shelving to the Library for $175. Eight 4’ x 12’ units came from another library and could be used for ongoing book sale/storage in the lower level of the Clark building. Trustees suggested the Friends may be interested in funding this purchase. Ms. Harding indicated the Friends would be open to the suggestion and will present it at the meeting Sat. Correspondence Adjusted bill for the Town for Chazy for water/sewage for both library sites has been received and paid. Cost savings: $110.00. Old Business Sunshine fund payments have all been received. New Business Annual report is in process Application for real estate tax exemption must be renewed by March 1. Trustee Swan will meet with Assessor Ayer to complete the appropriate form. Audit – Annual audit is due. Decision to postpone until autumn, after the grant money comes. Bank Debit Card – Debby ordered a debit card for George to use for renovation projects. This will help streamline accounting. CEF Workshop coming up: CEF is planning a workshop on Modern Media, to be led by Jesse Feiler. CEF is looking for feedback on whether Trustee attendance would be better on a Saturday or a weeknight. Library Advocacy Day – March 1. Two seats left in the car. Meet in Keeseville at 6:30 a.m. Publicity for project status: Will take pictures of Friends tour on Saturday Wish List – Trustees should start thinking about particular furnishings they would like to see in the new library. New Meeting Time – Motion by Angela to move standard meeting time to 5:30 on the last Wed. of the month. Second by Debby. Passed. Project Manager’s Report Fund-raising Team – Tina Trombly and Angela Swan Looking forward to receiving Friends donation after the meeting this Saturday Grants Team - Emily Castine We have received word that 40% of our grant funds may be available as soon as March. Legal Aspects Team – Angela Swan Investigating the pros and cons of applying for National Historic Site registry for Hubbell building. On-site Construction Team – George Brendler Reports attached. Motion by George to change out the old radiators for new baseboard system at a cost of $2635. Second by Debby. Passed. Discussed having the Altona inmates paint the exterior of the Clark Building after July 1. Furnishings Committee Jim Bennett presented final furnishing plans for review. After minor adjustments, Debby made a motion to accept the proposed layout of first floor furnishings as presented. Final drawings are a result of collaboration between the Board, Tim Ryan and Jim Bennett. Second by George. Passed. Jim also offered 2’ x 7’ end panels in English Oak for use on the new library stacks. They are second-hand but in good condition. Board members will take a look and decide at next meeting. Cost: $500. Motion to Adjourn by Angela at 7:45 Respectfully submitted, Angela Swan Secretary
Saturday, March 19, 2011
SPRINGTIME AND ROBBINS 3-19-11 Story Time
Esther Dominy read stories about "SPRINGTIME AND ROBINS" and presented a craft for the children. They all made felt robbins.
Saturday, February 26, 2011
Special Meeting Minutes 2-5-11
Trustees of the Chazy Public Library
Special Meeting
February 5, 2011
Clark Building
ROLL CALL: The meeting was called to order at 10:00 a.m. by President Emily Castine. Present were Trustees George Brendler, Tina Trombly, Debby Powers and Angela Swan.
Purpose of the meeting was to approve payment of an invoice from West Brothers Construction.
Motion by Tina to approve payment to West Brothers Construction in the amount of $10,400.00 for work pertaining to Phase I construction in the Clark Building. Discussion: The Trustees request a more detailed itemization for accounting purposes. Second by George. Passed. Copy of invoice attached.
Motion by Angela to adjourn at 10:17 a.m.
Respectfully submitted,
Angela Swan
Secretary
Special Meeting
February 5, 2011
Clark Building
ROLL CALL: The meeting was called to order at 10:00 a.m. by President Emily Castine. Present were Trustees George Brendler, Tina Trombly, Debby Powers and Angela Swan.
Purpose of the meeting was to approve payment of an invoice from West Brothers Construction.
Motion by Tina to approve payment to West Brothers Construction in the amount of $10,400.00 for work pertaining to Phase I construction in the Clark Building. Discussion: The Trustees request a more detailed itemization for accounting purposes. Second by George. Passed. Copy of invoice attached.
Motion by Angela to adjourn at 10:17 a.m.
Respectfully submitted,
Angela Swan
Secretary
Trustees Meeting Minutes of 1-26-11
Minutes of Chazy Public Library Trustees’ Meeting
Chazy Town Hall at 5 PM
1/26/2011
Roll Call
The meeting was called to order at 5:00 p.m. by President Emily Castine. Present were Trustees George Brendler, Tina Trombly, Debby Powers and Angela Swan. Also present were Francie Fairchild, Library Director, and Caroline Harding, president of the Friends of the Chazy Library.
Public Forum
Guest Speaker: Jay and Cindy Letts of Total Computer Supplies spoke of their experiences with a home that was listed on the National Historic Registry. They gave an overview of the application process and of the regulations governing renovation of historically designated properties and gave an idea of the value such designation can add to a property. Purpose of the speech was to suggest that it may be in the Board’s best interest to securing a place for the Hubbell building on the National Historic Registry before disposing of the building.
Review of Minutes of Meeting on 11/17/2010: Motion by Tina to accept the minutes as read, second by George. Passed
Review of Minutes of Special Meeting on 11/29/2010: Motion by George to accept the minutes as read.
Motion seconded by Debby. Passed.
Treasurer's Report – Debby Powers, for the months of November and December
Motion by Angela to accept the Treasurer’s report s for the renovation fund. Second by Tina. Passed.
Motion by Tina to accept the Treasurer’s reports for the general fund. Second by Angela. Passed.
Presentation of letter from NYS Department of Taxation and Finance clarifying that the Chazy Public Library is a state governmental entity and as such does not need a tax-exempt number. Vendors requesting proof of tax-exempt status should be given a copy of this letter or a purchase order. Forms attached. All Trustees are now in possession of a copy of the letter.
Director's Report - Francie Fairchild, Library Director
See attached.
Annual report is due in February.
CPL has submitted a $300 matching grant request to Stewart’s Shops for children’s books.
Wish list of book titles sent to Betty Little’s office for state funding in the Health and Behavioral category.
Discussion of Gates grant money and where to spend the remaining balance.
NYS tax forms are now available at the library.
Special Reports: Friends of the Library – Carolyn Harding, President
Holiday Open House was a big success. Sold more tickets than ever.
2. Next meeting Saturday, February 26 at the Station Café. Lunch on your own at 12:00, meeting at 1:00.
3. Annual membership meeting coming up in May.
Correspondence
Letter from the Town of Chazy regarding water/sewage bill: Motion by Angela Swan to accept the resolution by the Town of Chazy which will limit the water and sewer bills for the Clark building to a debt-service charge until the Trustees notify them that the building is occupied. Once the Clark building is occupied, the Hubbell building will be granted the same billing status and the meter turned off. Second by George. Passed. Resolution signed by President Emily Castine.
2. Message from CEF via NYLINE concerning requiring Board approval prior to payment of bills. Discussion of current policy regarding payment of bills followed.
Unfinished Business
Computer Funds – Use of Remainder of Gates Money: Some funds were used to upgrade and prep computers donated to CPL by the U.S. Border Patrol. Remaining funds are available until 2012 and must be used to upgrade or maintain computers designated for public use. Discussion of new printer. Topic tabled until we move into the Clark building.
Report from Director’s Performance Evaluation Committee: Emily and Tina met with Francie to go over her performance evaluation. Copies have been filed.
Trustees’ Attendance at Town Board Meeting on 12/13/2010 -Water/Sewage Billing: Purpose of attendance was to draw attention to our letter to the supervisor requesting a price break on our current duplicate water and sewer bills. Current bills amount to $450 quarterly in spite of very minimal usage. Request was reviewed and eventually granted. See Correspondence above.
New Business
CEFLS Member Library Contract for 2011 has been signed by President Castine
2. Easter Egg Hunt (Request for Clark Site from Girl Scouts): Request to hold this year’s hunt at the new library site was denied in consideration of the hazards presented by the construction site. Girl Scouts will still sell chances on gift baskets to benefit the library.
Furnishings Committee Meetings and Walk-Throughs: Reports and proposed floor plan attached.
Library Snapshot Day (February): Francie will look into participating February 12.
4. Policy Development pertaining to sanitizing library: brief discussion of the dangers of censorship in public libraries and the “sanitized” versions of books that are being offered to libraries. Board agrees that the full and original version of all the books in our collection must be maintained at all times, per Policy Handbook and Library Bill of Rights.
5. Sunshine Fund contributions are due: $20.00 from each trustee for 2011
6. Work Session/Walk Through (after receipt of Jim Quinn’s plans) – Dec. 12, 2010: Went well. Furnishing plans and circulation desk are nearly finalized. Jim Bennett is assisting the committee with a professional review of proposed plans. Bids for shelving and cabinetry will be solicited from at least three firms. Finalized placement of wiring, lighting, circuitry, monitoring system.
Project Manager’s Report
Fund-raising Team – Tina Trombly and Angela Swan
Lion’s club donated $3,000 last week. Tina attended their meeting last Tuesday and has already submitted the check. Thank you, Lions Club members for your donation and for your standing offer to help with upcoming work projects, like painting and moving the books.
Per Treasurer’s report, the Annual Holiday Fund Drive raised $1205.00. Angela will send thank-you notes.
Grants Team - Emily Castine
Still awaiting final word on the major grant.
Legal Aspects Team – Angela Swan
We do have someone interested in purchasing the building. They understand that we are not currently offering the site for sale and will not be ready to do so for at least a year.
On-site Construction Team – George Brendler
Reports attached.
Wiring/lighting is done. Taping and light fixures are up next.
Review of bills pending/funding remaining.
Motion by Tina to pay Champlain Valley Electric and Chazy Hardware bills. Second by Angela. Motion passed.
Reminder to solicit bids for major projects before awarding contracts.
Reminder to use volunteers whenever possible.
Review of Current Minutes (for motions and seconds): Angela
Next Meeting: February 23, 2011, at 5 PM, Town Hall
Motion by Tina to adjourn at 7:30 p.m.
Respectfully submitted
Angela Swan
Secretary
Chazy Town Hall at 5 PM
1/26/2011
Roll Call
The meeting was called to order at 5:00 p.m. by President Emily Castine. Present were Trustees George Brendler, Tina Trombly, Debby Powers and Angela Swan. Also present were Francie Fairchild, Library Director, and Caroline Harding, president of the Friends of the Chazy Library.
Public Forum
Guest Speaker: Jay and Cindy Letts of Total Computer Supplies spoke of their experiences with a home that was listed on the National Historic Registry. They gave an overview of the application process and of the regulations governing renovation of historically designated properties and gave an idea of the value such designation can add to a property. Purpose of the speech was to suggest that it may be in the Board’s best interest to securing a place for the Hubbell building on the National Historic Registry before disposing of the building.
Review of Minutes of Meeting on 11/17/2010: Motion by Tina to accept the minutes as read, second by George. Passed
Review of Minutes of Special Meeting on 11/29/2010: Motion by George to accept the minutes as read.
Motion seconded by Debby. Passed.
Treasurer's Report – Debby Powers, for the months of November and December
Motion by Angela to accept the Treasurer’s report s for the renovation fund. Second by Tina. Passed.
Motion by Tina to accept the Treasurer’s reports for the general fund. Second by Angela. Passed.
Presentation of letter from NYS Department of Taxation and Finance clarifying that the Chazy Public Library is a state governmental entity and as such does not need a tax-exempt number. Vendors requesting proof of tax-exempt status should be given a copy of this letter or a purchase order. Forms attached. All Trustees are now in possession of a copy of the letter.
Director's Report - Francie Fairchild, Library Director
See attached.
Annual report is due in February.
CPL has submitted a $300 matching grant request to Stewart’s Shops for children’s books.
Wish list of book titles sent to Betty Little’s office for state funding in the Health and Behavioral category.
Discussion of Gates grant money and where to spend the remaining balance.
NYS tax forms are now available at the library.
Special Reports: Friends of the Library – Carolyn Harding, President
Holiday Open House was a big success. Sold more tickets than ever.
2. Next meeting Saturday, February 26 at the Station Café. Lunch on your own at 12:00, meeting at 1:00.
3. Annual membership meeting coming up in May.
Correspondence
Letter from the Town of Chazy regarding water/sewage bill: Motion by Angela Swan to accept the resolution by the Town of Chazy which will limit the water and sewer bills for the Clark building to a debt-service charge until the Trustees notify them that the building is occupied. Once the Clark building is occupied, the Hubbell building will be granted the same billing status and the meter turned off. Second by George. Passed. Resolution signed by President Emily Castine.
2. Message from CEF via NYLINE concerning requiring Board approval prior to payment of bills. Discussion of current policy regarding payment of bills followed.
Unfinished Business
Computer Funds – Use of Remainder of Gates Money: Some funds were used to upgrade and prep computers donated to CPL by the U.S. Border Patrol. Remaining funds are available until 2012 and must be used to upgrade or maintain computers designated for public use. Discussion of new printer. Topic tabled until we move into the Clark building.
Report from Director’s Performance Evaluation Committee: Emily and Tina met with Francie to go over her performance evaluation. Copies have been filed.
Trustees’ Attendance at Town Board Meeting on 12/13/2010 -Water/Sewage Billing: Purpose of attendance was to draw attention to our letter to the supervisor requesting a price break on our current duplicate water and sewer bills. Current bills amount to $450 quarterly in spite of very minimal usage. Request was reviewed and eventually granted. See Correspondence above.
New Business
CEFLS Member Library Contract for 2011 has been signed by President Castine
2. Easter Egg Hunt (Request for Clark Site from Girl Scouts): Request to hold this year’s hunt at the new library site was denied in consideration of the hazards presented by the construction site. Girl Scouts will still sell chances on gift baskets to benefit the library.
Furnishings Committee Meetings and Walk-Throughs: Reports and proposed floor plan attached.
Library Snapshot Day (February): Francie will look into participating February 12.
4. Policy Development pertaining to sanitizing library: brief discussion of the dangers of censorship in public libraries and the “sanitized” versions of books that are being offered to libraries. Board agrees that the full and original version of all the books in our collection must be maintained at all times, per Policy Handbook and Library Bill of Rights.
5. Sunshine Fund contributions are due: $20.00 from each trustee for 2011
6. Work Session/Walk Through (after receipt of Jim Quinn’s plans) – Dec. 12, 2010: Went well. Furnishing plans and circulation desk are nearly finalized. Jim Bennett is assisting the committee with a professional review of proposed plans. Bids for shelving and cabinetry will be solicited from at least three firms. Finalized placement of wiring, lighting, circuitry, monitoring system.
Project Manager’s Report
Fund-raising Team – Tina Trombly and Angela Swan
Lion’s club donated $3,000 last week. Tina attended their meeting last Tuesday and has already submitted the check. Thank you, Lions Club members for your donation and for your standing offer to help with upcoming work projects, like painting and moving the books.
Per Treasurer’s report, the Annual Holiday Fund Drive raised $1205.00. Angela will send thank-you notes.
Grants Team - Emily Castine
Still awaiting final word on the major grant.
Legal Aspects Team – Angela Swan
We do have someone interested in purchasing the building. They understand that we are not currently offering the site for sale and will not be ready to do so for at least a year.
On-site Construction Team – George Brendler
Reports attached.
Wiring/lighting is done. Taping and light fixures are up next.
Review of bills pending/funding remaining.
Motion by Tina to pay Champlain Valley Electric and Chazy Hardware bills. Second by Angela. Motion passed.
Reminder to solicit bids for major projects before awarding contracts.
Reminder to use volunteers whenever possible.
Review of Current Minutes (for motions and seconds): Angela
Next Meeting: February 23, 2011, at 5 PM, Town Hall
Motion by Tina to adjourn at 7:30 p.m.
Respectfully submitted
Angela Swan
Secretary
Sunday, February 13, 2011
Valentine's Day Story Hour
Francie Fairchild and Carolyn Harding are preparing for the reading group Saturday the 12 of February. Mrs. Harding will present heart warming stories for the children in attendance.
Thursday, January 27, 2011
MINUTES OF THE 11-29-10 TRUSTEES MEETING
Trustees of the Chazy Public Library
Special Meeting
November 29, 2010
ROLL CALL: The meeting was called to order at 7:03 p.m. by President Emily Castine. Present were Trustees George Brendler, Tina Trombly and Angela Swan.
Purpose of the meeting was to review NYSEG easement document and complete unfinished business of appropriating funds for current work projects.
Motion by George: to reiterate that the President of the Trustees of the Chazy Publick Library (currently Emily Castine) has the authority to sign all legal documents in the name of The Chazy Public Library. Second by Tina. Passed.
Motion by George to approve payment to R. Deso Inc. for concrete. $810.00 Second by Angela. Passed.
Motion by George to approve payment to Jeffords Steel for purchase of internal steel support structure: $10,847. Also to pay labor costs for installation of steel support structure: $2844. Total expenditure: $13,691. Second by Tina. Passed.
Discussion: Driveway entrance can be widened for about $300 plus cost of one load of gravel. Total cost could approach $800. Questioned the viability of waiting until Phase III to get the job done. Consideration must be made for accessibility to the side entrance, which we anticipate will be the main entrance. Consensus to include driveway work in Phase II construction.
Motion by Tina to adjourn at 7:25 p.m.
Respectfully submitted,
Angela Swan
Secretary
Special Meeting
November 29, 2010
ROLL CALL: The meeting was called to order at 7:03 p.m. by President Emily Castine. Present were Trustees George Brendler, Tina Trombly and Angela Swan.
Purpose of the meeting was to review NYSEG easement document and complete unfinished business of appropriating funds for current work projects.
Motion by George: to reiterate that the President of the Trustees of the Chazy Publick Library (currently Emily Castine) has the authority to sign all legal documents in the name of The Chazy Public Library. Second by Tina. Passed.
Motion by George to approve payment to R. Deso Inc. for concrete. $810.00 Second by Angela. Passed.
Motion by George to approve payment to Jeffords Steel for purchase of internal steel support structure: $10,847. Also to pay labor costs for installation of steel support structure: $2844. Total expenditure: $13,691. Second by Tina. Passed.
Discussion: Driveway entrance can be widened for about $300 plus cost of one load of gravel. Total cost could approach $800. Questioned the viability of waiting until Phase III to get the job done. Consideration must be made for accessibility to the side entrance, which we anticipate will be the main entrance. Consensus to include driveway work in Phase II construction.
Motion by Tina to adjourn at 7:25 p.m.
Respectfully submitted,
Angela Swan
Secretary
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